TENANCY AGREEMENT FOR ALLOTMENT GARDENS – THE MILE POCKLINGTON
THIS AGREEMENT made on the first day of January 2021, between Pocklington Allotment Association (hereinafter called the Association) and the Tenant, by which it is agreed that:
POCKLINGTON ALLOTMENT ASSOCIATION
TENANCY AGREEMENT 2021 ALLOTMENT GARDENS – THE MILE POCKLINGTON
THIS AGREEMENT made in January 2021 between Pocklington Allotment Association (hereinafter called the Association) and the tenant by which it is agreed that:
- The Association shall let to the tenant for him to hold as tenant for one year the allotment garden (being part of the allotments provided by the Association at The Mile Allotments in the Parish of Pocklington) in the Association’s allotment register.
- The tenant shall pay a yearly rent of £20/£40 on 01 January 2021. Payment of which is deemed as acceptance of the terms of the tenancy.
- The tenancy may be terminated by either party to this agreement serving on the other not less than one month’s written notice to quit.
- The tenant shall during the tenancy carry out the following obligations:
- The allotment gardenmust be kept in a clean, decent and good condition and properly cultivated. Not to cause nuisance or annoyance to any other allotment holder or to any nearby resident. At least 50% of the plot should be for the cultivation of fruit, veg and flowers.
(b) Strictly No bonfires will be lit on the allotment site.
(c) Not to use hosepipes for watering purposes other than connected to a tank. Hosepipes must not be connected to the water taps on the allotment site. The use of sprinkler systems is prohibited.
(d) No livestock or poultry of any kind shall be kept upon the allotment garden other than reasonable numbers of hens, waterfowl or rabbits for the tenant’s own domestic consumption. The keeping of Cockerels on an allotment site is prohibited under the Allotments Act 1950. Feed for livestock must be in feeders which should be suspended clear of the ground. The keeping of such animals will be subject to consent from the Association. No more than 25% of the ground area of the allotment to be given over to chicken runs including henhouses. The keeping of bees, ferrets and pigeons will be subject of separate consent.
(e) Allotment holders may be permitted to bring a dog onto their plot but this must be under control at all times and the tenant will ensure they clean up after their dog.
(f) The Tenant must not assign, sublet, charge or part with possession of the whole or any part of the allotment garden.
(g) The tenant can erect a shed to a maximum size of 8’ x 6’ and any additional structures require the permission of the Committee. A condition of erection of sheds and greenhouses will be the requirement to provide guttering and water storage facilities to catch rainwater from the roof of such structures. All structures must be sighted no less than 12” from the plot boundary.
(h) They will be responsible for the removal of any building or structure on or before the termination of the tenancy. Any buildings left after the tenancy ends will become the property of the Association and any costs associated with the clearing/cleaning of the site will be claimed from the ex-tenant.
(i) Allotment plots will be divided by grass paths no less than 2 feet wide which should be kept in a good condition. The tenant shall not obstruct or permit the obstruction of any of the paths on the allotments set out for the use of the tenants of the allotment gardens; the use of paving slabs to replace the grass will be subject to consent from the Association.
(j) Plot boundary picket type wooden fences not above 1.25m in height will be allowed. Livestock fencing should be constructed of a light wooden material covered with chicken wire. No steel or industrial fencing will be allowed. All fencing must be removable.
(k) The tenant shall not without first obtaining the written consent of the Association cut, lop or fell any tree growing on the allotment garden;
(l) The tenant shall cultivate the allotment garden for, and shall use it only for, the production of fruit, vegetables and flowers for domestic consumption by himself and his family. The plot shall be kept free of weeds and well manured and otherwise maintain it in a good state of cultivation and fertility. The proliferation of weed species such as teasels, thistles etc is prohibited.
(m)The tenant shall permit the inspection at all reasonable times of the allotment garden by any officer of the Association;
(n)The allotment gardens are for cultivation and not to be used for the storage of unused items or materials. Any form of hard standing will be subject of permission from the Association.
(o) Imported waste should not be taken to the allotment for storage or disposal.
(p) The landowner (Pocklington Town Council) DOES NOT give permission for any tenant to shoot pigeons/vermin/ pests on the allotment site. Any tenant experiencing excessive problems with pigeons/vermin or other pests should report this to the Association as soon as possible. The Association will where appropriate seek support from Pocklington Town Council to deal with pest problems.
- The Association shall pay all rates, taxes, dues or other assessments which may at any time be levied or charged upon the allotment garden.
- If the tenant shall have been in breach of any of the foregoing provisions of this agreement for a period of one month or longer the Association may re-enter upon the allotment garden and the tenancy shall thereupon come to an end but without prejudice to any right of the Association to claim damages for any such breach or to recover any rent already due before the time of such re-entry but remaining unpaid.
- Any notice required by this agreement to be given to the Association shall be delivered to or emailed to the Secretary of the Association via the PAA post boxes on the sheds of Plots 42 and 96 or via e-mail firstname.lastname@example.org any notice to be given to the tenant shall be treated as sufficiently served if left at or delivered by post at the postal or email address held on the tenant list. It is the tenants’ responsibility to ensure any changes to contact information is communicated using the means outlined above.
- This tenancy agreement is subject to alteration by the Association by giving three months’ notice of any prospective change. A notice setting out the proposed change will be exhibited on the entrance to the allotment site. Any objection to such changes will be debated by the next committee meeting of the Association before implementation.
- In compliance with recent GDPR legislation the PAA: only uses your data in order to meet the agreement with Pocklington Town Council and to contact the tenants on PAA matters; only shares data with legitimate third parties i.e. the National Allotment Society and the Pocklington Horticultural Society with whom all tenants are automatically members; will delete your data as soon as you are no longer a tenant. By accepting a plot on The Mile site you are giving us permission to process your personal data as outlined.
- I agree that a portion of my rent payment is used to fund the PAA group membership of The NSALG (National Society of Allotment and Leisure Gardeners) andthe Pocklington Horticultural Society and that my personal details may be shared with the above for membership purposes (to be held by both in confidence and not to be shared without my written permission).
XXX on behalf of Pocklington Allotment Association